EL RANCHO FLORIDA METROPOLITAN DISTRICT
REGULAR MEETING – AUGUST 5, 2009
A regular meeting of the Board of Directors for El Rancho Florida Metropolitan District was held on August 5, 2009, at 5:30 PM at 755 E. Second Avenue. Board members present were:
Steve Swisher – President
John Krispin – Vice President
Tony Rocha – Secretary
David Shipps – Treasurer
Also present for the meeting were Marsha Moreland – Administrator and Ray Smith – Water Operator. The meeting was called to order at 5:30 PM.
A motion was made, moved and passed to approve the minutes of June 4, 2009. There was no July meeting, it had been waived.
A motion was made, moved and passed to approve the payables as listed below.
Russell Engineering, Inc. $ 2,847.00 # 209 Capital Acct.
Trautner GeoTech LLC 502.77 210 “
Q West 80.61 4736 Operations Acct.
Ray Smith 1,437.00 4737
Dept. of Local Affairs 12,626.70 4738
La Plata Electric 508.00 4739
La Plata Electric 480.00 4740
Marsha Moreland 1,935.41 4741
UNCC 40.04 4742
South Durango Sanitation District 82.50 4750 (Skip in Ck. Numbers)
WCA Waste Corp. 432.80 4751
Well on Wheels, Inc. 5,749.68 4752
Total A/P = $ 26,722.51
The water tank will be in service hopefully Friday – August 7th. The EAI bill is $210,800 – 10% will be withheld until issues resolved on the damage that occurred during installation on the collar. EAI has a stamped Engineer’s approval of the repairs to the collar. EAI also wants locks on all access to the inside of the tank and the access to the ladder of the tank. Ray will obtain locks right away.
Landscaping at the tank site will be done this Fall.
RFPs FOR THE WATER SYSTEM STUDY:
Proposals were as follows:
Souder Miller $ 65,910
Fore Runner Engineering 29,500
Goff Engineering 17,400
Russell Engineering 14,988 (Didn’t address treatment)
There followed discussion about hiring Dave Clercci to help in reviewing the proposals and give the Board his insights as to what needs to be addressed further with those who submitted proposals. There just does not seem to be enough information on what the Board wants to see included in the proposals. Jack and Steve will meet with Dave on what his costs will be to assist the Board. Questions that need to be addressed are: 1) 1780-2 Status; 2) Control specifications; 3) Treatment and 4) Hydrowork.
A motion was made tabling a decision on awarding the contract until the scope of work is clarified.
A letter of thanks needs to go to Fore Runner on their participation and that the Board has eliminated their proposal from consideration.
BRIDGE IMPROVEMENT CONTRACT:
The Bids were reviewed by David Shipps, Tony Rocha and Richard Vick. It was decided by the Committee that Kennebec Construction would begin on August 3, 2009. Bonds Construction will do the dirt work with pouring the concrete on August 6th. The work needs to be completed by August 24th when school begins and the buses start picking up kids. It was a suggestion by the contractors to pave the entrance road and put in guardrails sometime in the future. The total for the bridge improvements should be approximately
2010 BUDGET ITEMS:
Some items to consider are:
1) Paving the entrance road and installing guardrails
2) Culvert work in the Unit II Common Area
3) Pulling the ditches and using the excess for the culvert work
4) Look at changing the Base Fee to include 10,000 gal. of water before the Tiered Rate begins.
5) Open a Road Improvement Account in 2010 for 25% of $40/mo. charge/lot.
John Krispin will speak with Donna Emenegger about watering the roads and not to do any grading until notified by him to do so. He will also discuss the bridge improvements that were done without Donna or George being notified of the work prior to it happening.
The Tank is completed and on line.
The Bridge improvements are completed.
There being no further business the meeting was adjourned at 7:30 PM.