EL RANCHO FLORIDA METROPOLITAN DISTRICT
REGULAR MEETING – FEBRUARY 4, 2009
A regular meeting of the Board of Directors was held on February 4, 2008, 5:30 PM at 755 East Second Avenue, Suite 2B. Board members present were:
Steve Swisher – President
John Krispin – Vice President
Tony Rocha – Secretary
David Shipps – Treasurer
Ray Smith – Water Operator was unavailable for this meeting and Marsha Moreland – Administrator was present. The meeting was called to order at 5:35 PM.
The minutes of January 7, 2009 were unavailable for this meeting.
TEST WELL MONITORING:
After a brief discussion it was agreed that Ray is to continue monitoring the test wells. The Board wants to continue building data on the water levels.
DOLA GRANT & LOAN APPLICATION:
A letter was received stating that DOLA would loan the District $100,000 but to be sure that an election would not be needed prior to spending the money. The District has De-Bruced and has made all monies received appropriated for spending as needed. That issue would cover grants, loans, fees, miscellaneous revenue, etc. Marsha reminded the Board that the Contract and Loan Documents need to be executed by DOLA &the District prior to spending any money on the Tank Project.
A motion was made, moved and passed to authorize Steve or Tony to sign the DOLA contract and Loan when received.
RFP – ‘REQUEST FOR PROPOSAL’ ON THE WATER STUDY:
A motion was made, moved and passed to proceed with the RFP on the Water Study for the District.
A motion was made, moved and passed to approve the payables submitted for signing.
BRIDGE APPROACHES/BRIDGE DECKING:
After a lengthy discussion it was agreed that the District should approach the County Manager for stimulus money for the bridge improvements needed.
DISTRICT INSURANCE PACKAGE:
Marsha reported to the Board that the insurance package for Property, Liability, Directors & Officer’s Coverage, and Auto Coverage has been received and the premium paid. Brian Benner with Earl McFarland Insurance will be happy to meet with the Board and report on the District’s coverage so that all understand what is covered.
Marsha has records together to drop off to Frankie White of CLARK, WHITE & ASSOCIATES for completing the Audit Exemption for 2008. There will be an audit for 2009 due to increased revenues and expenses related to the Tank Project, Water Study, DOLA Grant and Loan, etc.
Marsha will budget for the 2009 Audit in the 2010 Budget.
PAGE 2 – ERFM MINUTES FEBRUARY 4, 2009, cont.
Ditches need cleaning along the roadways. The dirt and gravel will be used for fill in the Unit II Common Area where the culvert will be placed. John will be speaking with Bonds Construction on the costs to remove and haul the dirt and gravel.
At Cassidy Drive and Ranchos Florida Drive there is a water valve that is in the middle of the roadway that should be moved off to the side. John will find out from Bonds when this can be completed and possibly doing it the same time when removing the dirt and gravel from along the roadways.
Marsha will try to have the new billing cards and envelopes ready for the billings at the end of February. Message to be placed on the back of the card will be that the Water Study Master Plan for the District will be completed in 2009.
There being no further business the meeting adjourned at 7:25 pm.