EL RANCHO FLORIDA METROPOLITAN DISTRICT
REGULAR MEETING – January 7, 2015
The El Rancho Florida Metropolitan District held their regular monthly meeting on January 7, 2015 at 6:00 PM. The regular meeting was attended by the following Board members:
Jack Wasserbach – Vice President
Robin Boucher – Secretary
David Shipps – Treasurer
Gary Skiba – Director
Also, present for the meeting were: Robert Ludwig – Water Operator, Rex Emenegger – Grader Operator and Marsha Moreland – Administrator. The meeting was called to order at 6:00 PM.
A motion was made, moved and passed to approve the Minutes of December 3, regular meeting with the following corrections:
- In Roads – ‘More material (road base) is needed from CR 510 to the corner of Sundance Circle.”
- In Roads – Abernathy’s culvert still needs to be cleaned.
A frost free hydrant froze and broke at 160 Brice Place (Wester). Robert went out to turn off the water so they could fix the hydrant. They caught it fairly quickly, should not be a large amount of water loss.
Grant for 1.2 million was applied for looping Riverfront, Pioneer Circle and Sundance Circle. It will be a project for 2016. The plans call for approximately every 1000 feet for valves and hydrant separation. The pipe would be bid at C900.
On the current project Goff has the drawings done and will have the bid docs by the next meeting. Plans are to award the bid in March.
Gary Skiba will get the lease to Steve to sign and then send it on to Davis for signing by Skywerx. When it is returned Gary will get it to Marsha for the files.
Accounts Payable – Marsha reviewed with the Board the payables presented. A motion was made, moved and passed to approve the payables for January.
Accounts Receivable – The delinquent accounts were reviewed with the Board totaling $5,515.52. This amount includes the two accounts that liens have been filed on.
2015 Budget – The Board received the bank reconciliation reports for 12/31/14 and a copy of the final numbers for the Actual 2014 Budget will be mailed out by the end of January.
BP AMOCO Pipeline Cleanup – After a brief discussion it was agreed that Jack should speak with AMOCO
about the remainder of the cleanup needed.
- Road base from Hamilton’s, around Sundance Circle and to Cassidy Dr.
- Mag applied again in the spring.
- Culvert needs cleaning across from Brice Place.
- Remove the green pipe across from Sokols driveway.
Meeting Day, Time and Place designation: A motion was made, moved and passed to continue to have the meetings on the first Wednesday of each month at 6:00pm at 755 E. Second Avenue, Ste. OD. Marsha will send out the posting notices to the appropriate agencies.
Conservation Trust Funds – The Certificate of Eligibility for 2015 was filed by Marsha with DOLA.
Payroll – Payroll will begin on the first of January 2015 and checks will be cut on the 29th or 30th of the month being paid. Rex is to have his hours into the Payroll Department by the 26th of each month.
1099’s – They will go out the end of January.
Rex stated that he would like to have a change in the company who does repairs for the District’s water truck and grader. Kurt’s Repairs is just too bus, at times, and he feels that Advantage Repair Service is less expensive and will get the work done more timely for the District.
- The heater cord was replaced and 2 tires.
- The diesel fuel tank is flowing OK now.
- Shumway’s ditch needs to be cleaned again before spring. It is the Banks-Tyner Ditch by the entrance, just east of the bridge on the north side.
COMMON AREA AGREEMENT:
The board made a motion, seconded it and the motion passed to enter into the agreement on the Management & Maintenance of the Common area by the bridge with the HOA.
The meeting adjourned at 7:00 PM.
Robin Boucher, Secretary