EL RANCHO FLORIDA METROPOLITAN DISTRICT
REGULAR MEETING – July 7, 2010
A regular meeting of the Board of Directors for El Rancho Florida Metropolitan District was held on July 7, 2010, at 6:00 PM at 755 E. Second Avenue. Board members present were:
Steve Swisher – President
Jack Wasserbach – Vice President
Tony Rocha – Secretary
David Shipps – Treasurer
Also present for the meeting were: Marsha Moreland – Administrator and Ray Smith – Water Operator. The meeting was called to order at 6:00 PM.
A motion was made, moved and passed to approve the minutes of May and June as submitted.
ACCOUNTS PAYABLE: (See attached listing)
A motion was made, moved and passed to approve the payables.
Ray Smith reported that 1,385,400 gallons were sold this past month and 1.6 million gallons were produced. There are 3 broken meters that he will be replacing this month with new ones. Ray will be pulling another sample from Kelly Maertin’s house at 217 Cassidy Drive to check water quality.
The new pump house door is installed and sound. There is still some electrical work that needs to be completed at the pump house yet. The system is holding steady at 28-20’ in the tank and Ray has been blending the water with the auxiliary well. Ray will be flushing the hydrant by Ken Charles house on River Front to reduce any residual ‘smell’ in the water.
The Annual Monitoring Report will be completed for the auxiliary well this month. The irrigation ditch is ‘on call’ so the demand on the system will increase. Ray will be completing the Source Water Assessment Survey which will list potential hazards for contamination to the system water. Items to consider are: road miles, hay crops, tanks, fertilizers, weed spraying, to name a few.
A response to the Sanitary Survey will be completed and mailed off by September 1st. to Dale Cribbs of the State of Colorado.
PRELIMINARY ENGINEERING REPORT AND USDA APPLICATION:
The report is complete and will serve the District for many years in the future. It strongly recommends to the Board that replacing the main pump house should be a number one priority. The Board will be getting a cost estimate on what those expenses involved would be from Souder Miller & Associates. Sugnet & Moore Environmental Services will be going thru the 404 permit process for the District to work in the corridor of the river for the relocation of the pump house. The USDA loan application cannot be submitted until the Environmental Assessment is complete.
ELIIBILITY REQUESTS HAVE BEEN SENT TO THE STATE OF COLORADO WATER & POWER AUTHORITY:
- $ 1.8 million for a complete system upgrade.
- $ 13,000 for a Water Source Protection Plan.
- $ 144,000 for Green Energy Grant for a solar powered pump house.
The District could possibly receive an answer by January 15, 2011 but for now it is a wait and see process.
The deadline for submitting a grant application for capital improvements to the main pump house and a meter upgrade program is August 1st. Cynthia Stengel is helping with the application process in filling out the forms for the District.
A motion was made, moved and passed approving the resolution to engage in pursuing the DOLA Grant for funding on the needed pump house capital improvements.
RATE RESOLUTION UPDATES:
A motion was made, moved and passed approving the updates to the rate resolution as reviewed by the Board of Directors.
RESOLUTION TO APPROVE THE SUPPLEMENTAL BUDGET FOR 2010:
A motion was made, moved and passed approving the supplemental budget for 2010 General Fund increased expenses due to costs unforeseen in the amount of $50,084.16 in doing the road upgrades.
Jack explained to the other board members the need to keep up with a standard annual maintenance for the roads, as recommended by Bonds Construction, in the amount of $30,000 for added gravel each year.
That amount of gravel would allow the road to maintain the current integrity obtained from the extensive work completed this year.
Costs to do the badly needed repairs to the grader came in at $4400. Bonds Construction will charge the District
$220 to haul the grader back to the subdivision and that bill will be forthcoming.
GRADER OPERATOR NEEDED:
The District will be putting an ad in the paper looking for a qualified grader operator for the District. Steve will speak with Donna Emenegger to help define what those qualifications should be. (i.e. Experience, ability to do general maintenance on the equipment, CDL license to drive the water truck and grader, availability to do the maintenance and snow removal required by the District, etc.)
Marsha will call George Thompson for weed spraying in the road right of ways, common areas and around the ponds in the Bowman Tract and by the main pump house. To be done as soon as possible.
There being no further business the meeting adjourned at 8:00 PM.
Tony Rocha, Secretary