EL RANCHO FLORIDA METROPOLITAN DISTRICT
REGULAR MEETING – SEPTEMBER 8, 2010
A regular meeting of the Board of Directors for El Rancho Florida Metropolitan District was held on September 8, 2010, at 6:00 PM at 755 E. Second Avenue, Durango. Board members present were:
Steve Swisher – President
Jack Wasserbach – Vice President
Tony Rocha – Secretary
David Shipps – Treasurer
Also present for the meeting were: Marsha Moreland – Administrator and Ray Smith – Water Operator. The meeting was called to order at 6:00 PM.
A motion was made, moved and passed to approve the minutes of August 3, 2010 as revised.
ACCOUNTS PAYABLE: (See attached listing)
A motion was made, moved and passed to approve the payables.
Ray Smith reported on the pumps at the pump house:
PUMP #1 – Failed. New 50 gpm Pump Tech Plus installed.
PUMP #2 – 25 gpm pump, motor starter is needed.
PUMP #3 – 50 gpm pump, starter and new plumbing.
AUX. PUMP – 35 gpm pump.
He assured the Board that anytime a pump is pulled out the plumbing is replaced and updated. Production for last month was 1.1283 million gallons with sales of .9596 million gallons. That calculates out to a 15% deviation. There is 200,000 gallons in storage. He is making sure all meters are repaired and operating by 9-11-10. There are approximately 7 meters that are broken or have bad readouts. Annual monitoring reports are back and look great. The Auxiliary well is going off line this weekend. The storage shed next to the pump house needs cleaning out. Ray figures the dump charge plus $20/hr. for helper for 5-8 hours.
ENGINEERING STUDY – USDA AP – ENVIORNMENTAL ASSESSMENT :
There is nothing to report at this time.
No money for grants at this time or 2011.
COLORADO WATER & POWER AUTHORITY:
The Authority is still waiting to hear on 2011 money available. The District has sent in 3 applications.
The Bonds would be at 5.5% interest for a 20 year payback. Costs to be covered by the Bonds would be:
1. Engineering Report to refurbish and repair old tank at $100,000.
2. New Pump House at $450,000.
3. New Meters, software, radio reader, labor L& installation at $75,000.
4. Isolation Valves for system at $250,000.
$900,000 would do significant improvements at 5.5% interest for 20 yrs. There will be a work session to decide on the extent of work to be done for 2011. Work Session is on Tuesday, but Jack will notify of exact time and date.
LANDSCAPING FOR THE TANK SITE:
A brief discussion followed on the landscaping for the tank site. Jack will put down grass seed, check on the cost of trees (perhaps ponderosa pines) and see what can be done for irrigation at the site.
NEWSLETTER: Tony will work on the draft for board approval.
1. District funding for improvements and progress;
2. Snow Removal, Grader Operator and Road grading;
3. Amendments 60, 61 and 100 and the impacts.
GRADER OPERATOR – Rex Emenegger:
Discussion opened on the option of having Rex Emenegger contract for the grader operator for the District. Since driving the grader does not require a Class `A’ license he could drive the grader. Rex would do under Donna’s supervision and training. Robin will condense the information from Donna and make changes that meet the District’s needs for an operations manual. Grading of the roads is needed from the entrance off CR 222 to the bridge and from the bridge to El Ranchos Florida Drive and Riverfront.
A motion was made, moved and passed to approach Rex Emenegger as Contract Labor for running the grader for snow removal and grading of the District’s roads at $18/hr.
FIRE AT JERRY LUCAS’S RESIDENCE AND RESPONSE TIME FROM FIRE DEPARTMENTS:
The Board entered into a discussion on the response time of the fire departments on the July 24th fire at Jerry Lucas’s residence. Since the District is in two fire districts the Board is concerned as to who is responding and the timeliness of the response. It took close to 30 minutes for the fire departments to respond. That is not an acceptable response time. A letter will be sent to Durango Fire and Rescue Authority, Upper Pine Fire Department and Los Pinos Fire Department Chiefs with the District’s concerns.
There being no further discussion the meeting adjourned at 8:00 PM.
Tony Rocha, Secretary