REGULAR MEETING – August 6, 2008

A regular meeting of the Board of Directors was held on August 6, 2008, 6:00 PM at 755 East Second Avenue, Suite 2B. Board members present were:

Steve Swisher – President

John Krispin – Vice President

Tony Rocha – Secretary

Jack Wasserbach

Rex Emenegger – VP of HOA, Ray Smith – Water Operator and Marsha Moreland – Administrator was also available for this meeting. The meeting was called to order at 6:15 PM.


The minutes of June 11, 2008 were not available for this meeting.


A motion was made, moved and passed to approve the payables submitted.


Ray Smith, Water Operator, reported that he will be picking up 2 motors and pumps for replacements of the burned up pumps during the recent water outage. Costs should run approximately $5,000 for parts and labor. Currently the system is being run manually but it is hard on the pumps to do so. The controls need to be assessed for optimum operation of the pumps and motors. There will be two 50 gpm pumps and one 35 gpm pump which will have the system pumping 70 gpm total. The motors are 5 horsepower motors with 2 year warrantees. The main line feeding the tank is either a 6 or 8 inch line.

The Oxford Lift Station may have a leak where it goes out of the pump station. Ray noticed wetness around the lift station and healthy vegetation growing. Oxford Place, Valley Place/Valley Trail could use a measuring meter for the cost of about $300-$400. Ray will have costs for the next meeting. The Board feels it would be helpful to have measuring meters for flow on different areas of the system.


Jack Wasserbach and Rex Emenegger discussed with the Board the notion of opting in to the service area of the La Plata Archuleta Water District if the District is approved in the election this month. Lance Lunsford should be invited to a meeting to discuss the options with the Board and if they would take over the system or just provide a bulk tap.


RUSSELL ENGINEERING and GOFF ENGINEERING are the only two that submitted proposals. SOUDER MILLER pulled out due to a lack of time to complete a proposal and their heavy schedule at this time. After reviewing the two proposals the following motion was entertained.

A motion was made, moved and passed to proceed with RUSSELL ENGINEERING for the Tank Design and Study.

RUSSELL ENGINEERING will provide a contract for the Board to review and sign. Steve will call Greg Andrulis for the contract and who they recommend for surveying the site and doing the geo technical survey for the current tank site.

Tony will go on line and investigate the costs of steel tanks vs. other options out there. The Board will approach RUSSELL ENGINEERING about putting more than one additional tank on the site to total 160,000 gallons.


The application was e-mailed on July 31st. And notice from Kirtland was received stating that the grant had been received by DOLA. Tony will e-mail the County Commissioners that a grant has been applied for to increase the District’s water storage capacity. DOLA will make their decision on the grant in December.

CLASS II APPLICATION WITH LA PLATA COUNTY: Nothing available to report at this time.


Dave Shultz gave the Board costs for geo technical work for the tank site from Western Technologies. The work needs to be done by November 1, 2008 in order to have the project progress properly. Dave Shultz offered to do a construction schedule for the project. Steve will call for a survey of the tank site to be sure there is enough room and where they can be positioned.


It was agreed that perhaps Rob Bourne, Gary Wolt & others who are qualified in water line, pumps & electrical could have


a tour of the pump house and system to suggest upgrades needed that could be beneficial to the District and help Ray to be able to run the system more efficiently and what Ray‘s needs might be. Jack will make some calls to see if those individuals might be interested in forming a Committee to report to the Board.

John Krispin was designated the contact for Kim Crawford at HOWARD & SHERMAN for the ballot issue proceedings in the November 4, 2008 Special Election. Rex will get with John and go over details.


The HOA will be hosting another public forum for providing information on the Ballot Issue Question to increase debt to cover future costs of water system improvements to the District’s water system. A bond levy will be discussed in the amount of 1 to 2 million dollars over a period of 5-7 years. The next forum is August 14th.

BUDGET 2009:

Marsha asked for input from Ray and the Board on what their needs are for normal operation & maintenance of the water system, roads and common areas. There followed a discussion that the Capital Assessment fee should be increased an additional $20/month to fund the additional costs beyond what is currently available in the reserves.


Tony will be having a sign made for putting on the gate at the pond telling people not to park in front of the gate.

There being no further business the meeting was adjourned at 8:30 pm.