Metro February 3. 2016

REGULAR MEETING – February 3, 2016

 The El Rancho Florida Metropolitan District held their regular monthly meeting on February 3, 2016 at 6:00 PM.   The following Board members attended the meeting:

Steve Swisher – President
Robin Boucher – Secretary
Gary Wolt – Director
Jim Belcher- Director

Also, present for the meeting were: Robert Ludwig – Water Operator, Rex Emenegger – Grader Operator and Marsha Moreland – Administrator.  The meeting was called to order at 6:00 PM.


A motion was made, moved and passed to approve the Minutes of January 11, 2015 regular meeting and the Special Meeting on January 21, 2016 as submitted.


Robert introduced himself to the new Board members and reviewed his credentials and experience over the last 27 years in Water operations.  He is the Operator in Charge of the system and is responsible for making sure it is in compliance with the State.  The subdivision does have hard water, but it is some of the best in the State.  Chlorine is added to the system by an automated injector.  Robert answered questions asked by the new members and briefly informed them as to how the system works.

Water sold was 474,000 gallons with production at 467,000 gallons.  There is no word from Erick Worker on the balance of the CWAPA loan and how the money may be spent.  Upgrades to cul-de-sacs, Sundance Circle and Oxford Place remain as future projects.  The pump house at Oxford Place needs upgrading and discussion followed as to the possibility of a ‘contained’ pump already engineered on a skid.  It would save on the cost of engineering.



Accounts Payable – Marsha reviewed with the Board the payables presented.  A motion was made, moved and passed to approve the payables for February.

Accounts ReceivableThe delinquent accounts were mailed to the Board prior to the meeting.  There followed a brief discussion as to Shut Offs.

Board Vacancies – Gary Wolt and Jim Belcher read their Director’s Oaths out loud and Marsha will affirm the Oaths and send them to the County Clerk and Div. of Local Government.  They will serve until the May election.  Marsha will do a new listing of the Directors for the web site and handing out.

HOA Annual Meeting – Marsha reminded the Board that their presence at the HOA is important.  It is Feb.9th, 5:30 PM.  Steve, Robin, David, Gary and Jim will all be there.



There is a ¼ of a mile on Valley Trail/Valley Place that needs fixing due to impacts from the water improvement project this past summer.  Costs could run approximately $8,000 according to Rex.  It definitely needs to be addressed this summer since the grader and other vehicles have been getting stuck in the mud.  He estimated that it could cost $70,000, or more, to do all of the roads in the subdivision this summer.   (See attached estimate)  Gary Wolt stated that he would be happy to help get some figures together on a ‘rotation’ maintenance plan for the District.  All agreed that if Gary would do that, then the board would review his information at the next meeting.  Because of the amount of money involved the work will need to be put out to bid.

Rex informed the Board that the grader has a hydraulic leak and will need to be fixed this Spring.  Costs could run approximately $500.

There being no further discussion the meeting was adjourned at 8:00 PM.

Robin Boucher , Secretary