EL RANCHO FLORIDA METROPOLITAN DISTRICT
REGULAR MEETING – JANUARY 6, 2010
A regular meeting of the Board of Directors for El Rancho Florida Metropolitan District was held on January 6, 2010, at 5:30 PM at 755 E. 2nd. Avenue, Ste. 2A, Durango. Board members present were:
Steve Swisher – President
John Krispin – Vice President
Tony Rocha – Secretary
David Shipps – Treasurer
Jack Wasserbach
Also present for the meeting were Eddie Balch – Colorado Rural Water Association; Marsha Moreland – Administrator and Ray Smith – Water Operator. The meeting was called to order at 5:30 PM.
MINUTES:
A motion was made, moved and passed to approve the minutes of December 3, 2009. – Budget Hearing and Regular meeting.
ACCOUNTS PAYABLE:
A motion was made, moved and passed to approve the payables as submitted.
COLORADO RURAL WATER ASSOCIATION – EDDIE BALCH:
Eddie Balch represents the Source Water Protection Division. They are funded thru the State of Colorado, contributions and with dues from Water providers. They could help the District with a $5,000 Water Source Protection grant that would be a 100% ‘in-kind” match. He will do the grant application, have the Board review it and wait for the State’s approval. There followed a brief video presentation of the process and objectives of the Water Source Protection. The main objective is to protect the water source with a ‘pro-active’ approach. There are four main areas:
Secretary – prepare agenda, minutes, arrange for meetings with county, city, planners, etc.
Facilitator – A Board members involvement
Plan Implementation – Eddie with help other Board, Engineer, etc. will complete.
Steering Committee – Board, Secretary and Eddie
Eddie went on to explain the Water Shed Ordinance that would need to be developed by the District. It regulates what happens in the ‘water shed’ of the District. It identifies contaminate sources, builds management plans if contamination occurs, etc. Some forms of contaminates to identify are:
Septic systems – Develop an inspection program activated at the time of transfer of ownership
Gas Tanks/Fuel Tanks – Identify above ground sources of contamination – present and potentials.
Waste Disposals – Treatment plants, dumps, etc.
Mine Tailings
Gravel Mining
Transport Trucks – Fuel hauling, etc.
De-watering of coal bed methane
Agricultural – livestock, fertilizers, pesticides, herbicides & fungicides
Fires/Mudslides
Identify applications of bio-solids
Landfills
Golf courses
Residential: gas, oil, paint, fertilizers, pesticides, cleaning agents, ice melt, etc
Pharmaceuticals
Tony Rocha gave a brief synopsis of what the District has already done with the Water Source Protection and how far we proceeded before the County and State shut us down with offering no help. Eddie would still need to do his own research; however the work done would help speed the process up definitely. The Board will need to discuss the option amongst them and come to a decision. Eddie did clarify that there is grant money available now but that may not be the case in a month, 6 months, etc. The Board thanked Eddie Balch for taking the time to present the Source Water Protection Plan to the Board and staff.
WATER REPORT:
Ray Smith reported that there was at least 25,000 gallons lost on the break at the main pump house this past weekend. Timberline Electric is coming in Friday morning along with Southwest Excavation to lay a line to tie the telemetry together. Timberline will take about 4 days to do the work and will arrive on the 12th.
Ray discussed putting in a metal plate to cover the gallery and also discussed some minor electrical repairs
that will cost approximately $1300. Included in that cost, is the re-plumbing of all of the pumps.
ENGINEERING STUDY:
Jack will be speaking with SOUDER MILLER on what they can do for the District for a defined amount of money. Jack and Steve will get together with them.
ROADS – REX EMENEGGER’S LETTER:
The Board discussed the letter complaining about the snow removal and will reply to Rex. The Board is always represented at the Annual Meeting of the HOA and will once again be present for comments and questions that any homeowner may have. The District has contracted with a new grader operator, Michael Williams, and he is learning the new roads. It was agreed that he needs to widen the roadways with the maintainer. The snow will be plowed when the snow accumulation is 3” or more. The roads will not be plowed down to the road base.
Rex’s letter implied that there were numerous complaints by the residents on the snow removal, however, none of the board had received calls and Marsha had only received positive comments with the exception of David Shultz, who only offered suggestions on how to improve the snow removal. This has been an exceptionally cold winter that has not allowed the snow to melt very quickly. There was one day that the snow should have been plowed and not doing so caused a buildup of snow pack in areas giving leave to icy spots. The board will have Mike go out and widen and scrape off areas that he can. John will contact the city of Durango and the county to see what suggestions they have and what their policies are with regard to snow removal and ice/snow pack.
ACCOUNTS PAYABLE:
A motion was made, moved and passed to approve the payables submitted for payment.
MEETING DAY, TIME AND LOCATION:
The Board agreed to continue to have the meetings held on the first Wednesday of each month, at 6:00 PM at 755 East 2nd. Avenue, Ste. 2A, in Durango. Marsha will mail out the notices as required by the State to the County, DOLA, Homeowners and Sec. Of State.
ELECTION 2010:
A motion was made, moved and passed to appoint Marsha Moreland as the DEO for the election and approved the Election Resolution stating she can cancel the election should there not be more candidates than vacancies on the board.
If there is to be an election held it will be a ‘Mail Ballot’ election as the County will not be coordinating with districts in May.
There being no further business the meeting adjourned at 8:15 PM.
______________________
Tony Rocha, Secretary
EL RANCHO FLORIDA METROPOLITAN DISTRICT
REGULAR MEETING – JANUARY 6, 2010
A regular meeting of the Board of Directors for El Rancho Florida Metropolitan District was held on January 6, 2010, at 5:30 PM at 755 E. 2nd. Avenue, Ste. 2A, Durango.Board members present were:
Steve Swisher – President
John Krispin – Vice President
Tony Rocha – Secretary
David Shipps – Treasurer
Jack Wasserbach
Also present for the meeting were Eddie Balch – Colorado Rural Water Association; Marsha Moreland – Administrator and Ray Smith – Water Operator. The meeting was called to order at 5:30 PM.
MINUTES:
A motion was made, moved and passed to approve the minutes of December 3, 2009. – Budget Hearing and Regular meeting.
ACCOUNTS PAYABLE:
A motion was made, moved and passed to approve the payables as submitted.
COLORADO RURAL WATER ASSOCIATION – EDDIE BALCH:
Eddie Balch represents the Source Water Protection Division.They are funded thru the State of Colorado, contributions and with dues from Water providers.They could help the District with a $5,000 Water Source Protection grant that would be a 100% ‘in-kind” match.He will do the grant application, have the Board review it and wait for the State’s approval.There followed a brief video presentation of the process and objectives of the Water Source Protection.The main objective is to protect the water source with a ‘pro-active’ approach.There are four main areas:
Secretary – prepare agenda, minutes, arrange for meetings with county, city, planners, etc.
Facilitator – A Board members involvement
Plan Implementation – Eddie with help other Board, Engineer, etc. will complete.
Steering Committee – Board, Secretary and Eddie
Eddie went on to explain the Water Shed Ordinance that would need to be developed by the District.It regulates what happens in the ‘water shed’ of the District.It identifies contaminate sources, builds management plans if contamination occurs, etc.Some forms of contaminates to identify are:
Septic systems – Develop an inspection program activated at the time of transfer of ownership
Gas Tanks/Fuel Tanks – Identify above ground sources of contamination – present and potentials.
Waste Disposals – Treatment plants, dumps, etc.
Mine Tailings
Gravel Mining
Transport Trucks – Fuel hauling, etc.
De-watering of coal bed methane
Agricultural – livestock, fertilizers, pesticides, herbicides & fungicides
Fires/Mudslides
Identify applications of bio-solids
Landfills
Golf courses
Residential:gas, oil, paint, fertilizers, pesticides, cleaning agents, ice melt, etc
Pharmaceuticals
Tony Rocha gave a brief synopsis of what the District has already done with the Water Source Protection and how far we proceeded before the County and State shut us down with offering no help.Eddie would still need to do his own research; however the work done would help speed the process up definitely.The Board will need to discuss the option amongst them and come to a decision.Eddie did clarify that there is grant money available now but that may not be the case in a month, 6 months, etc.The Board thanked Eddie Balch for taking the time to present the Source Water Protection Plan to the Board and staff.
WATER REPORT:
Ray Smith reported that there was at least 25,000 gallons lost on the break at the main pump house this past weekend.Timberline Electric is coming in Friday morning along with Southwest Excavation to lay a line to tie the telemetry together.Timberline will take about 4 days to do the work and will arrive on the 12th.
Ray discussed putting in a metal plate to cover the gallery and also discussed some minor electrical repairs
that will cost approximately $1300.Included in that cost, is the re-plumbing of all of the pumps.
ENGINEERING STUDY:
Jack will be speaking with SOUDER MILLER on what they can do for the District for a defined amount of money.Jack and Steve will get together with them.
ROADS – REX EMENEGGER’S LETTER:
The Board discussed the letter complaining about the snow removal and will reply to Rex.The Board is always represented at the Annual Meeting of the HOA and will once again be present for comments and questions that any homeowner may have.The District has contracted with a new grader operator, Michael Williams, and he is learning the new roads.It was agreed that he needs to widen the roadways with the maintainer.The snow will be plowed when the snow accumulation is 3” or more.The roads will not be plowed down to the road base.
Rex’s letter implied that there were numerous complaints by the residents on the snow removal, however, none of the board had received calls and Marsha had only received positive comments with the exception of David Shultz, who only offered suggestions on how to improve the snow removal.This has been an exceptionally cold winter that has not allowed the snow to melt very quickly.There was one day that the snow should have been plowed and not doing so caused a buildup of snow pack in areas giving leave to icy spots.The board will have Mike go out and widen and scrape off areas that he can.John will contact the city of Durango and the county to see what suggestions they have and what their policies are with regard to snow removal and ice/snow pack.
ACCOUNTS PAYABLE:
A motion was made, moved and passed to approve the payables submitted for payment.
MEETING DAY, TIME AND LOCATION:
The Board agreed to continue to have the meetings held on the first Wednesday of each month, at 6:00 PM at 755 East 2nd. Avenue, Ste. 2A, in Durango.Marsha will mail out the notices as required by the State to the County, DOLA, Homeowners and Sec. Of State.
ELECTION 2010:
A motion was made, moved and passed to appoint Marsha Moreland as the DEO for the election and approved the Election Resolution stating she can cancel the election should therenot be more candidates than vacancies on the board.
If there is to be an election held it will be a ‘Mail Ballot’ election as the County will not be coordinating with districts in May.
There being no further business the meeting adjourned at 8:15 PM.
______________________
Tony Rocha, Secretary