EL RANCHO FLORIDA METROPOLITAN DISTRICT
REGULAR MEETING – MARCH 3, 2010
A regular meeting of the Board of Directors for El Rancho Florida Metropolitan District was held on March 3, 2010, at 5:30 PM at 755 E. Second Avenue. Board members present were:
Steve Swisher – President
Tony Rocha – Secretary
David Shipps – Treasurer
Also present for the meeting were Marsha Moreland – Administrator and Ray Smith – Water Operator. The meeting was called to order at 6:00 PM.
A motion was made, moved and passed to approve the minutes of February 3, 2010.
A motion was made, moved and passed to approve the payables. (See attached)
Ray Smith stated that he and Marsha will get together on data needed for Souder, Miller & Associates. The tank level report, from the Scadia system, was reviewed with those present. The alarms on the clear well show it reading ‘low’. Ray thinks there is a float that is hanging up which is causing the draw down showing the level as low.
DAVID SHULTZ’S PROPOSAL:
The door is not ordered yet but will be this weekend. David needed to get the ‘actual’ measurements prior to ordering. The door will be installed as soon as possible, but not during the State Inspection in mid-April. Ray will be preparing the pump house and tank site area for the inspection which will take about 3 hours.
BP WELL DRILLING:
The Board of Directors have filed and Opposition Statement with the Water Court on February 26, 2010.
CLINT BROOKS PROPOSAL:
The piping and flooring upgrades will not be done at this time until after the study from Souder, Miller & Associates. The costs of the upgrades are approximately $2430. The Board does not want to spend money on an upgrade that may need to be redone after the recommendations from the Water System Study are received.
The Board does have additional reimbursements to submit to DOLA on the Tank Project yet.
A check in the amount of $127,503.43 has been received from DOLA on the Tank so far and was deposited in the Grant Fund. Marsha will be submitting the Control expense for reimbursement by DOLA in the amount of approximately $32,000. Anticipated amount to be received back is roughly $16,000. There may be some pump upgrades and electrical yet that can be submitted as a part of the project.
Marsha reminded the Board that the landscaping still needs to be completed before May. Time is coming to a close on submitting expenses to DOLA.
RE-APPOINTMENT OF OFFICERS:
It was agreed to table the action until the after the May election.
Jack reported that the grader needs regular greasing and checks on the hydraulic fluids. He has discussed this with Mike and will be working with him on other maintenance items.
The gravel expense this spring will be major due to the snow levels and the amount of water on the roads from thawing. The borough ditches will definitely need to be cleaned out and deepened along with the culverts that are plugged being replaced or jetted out. The Board needs to consider the homeowners doing their own culverts this spring.
The Board has postponed executing the contract on the Study until a few questions are clarified that the Board has. An EPA Study will also need to be completed before USDA will even consider loan any money on the improvements. The Board wants the Study to evaluate the ‘functional aspect’ of the system in their recommendations. Steve and Jack will get with Souder, Miller & Associates on the Contract and get their concerns addressed prior to signing.
DAVID CLERICI’S CONTRACT:
Clerici’s contract has increased to $15,000 due to additional hours and the delay in the ‘kick off’ of the Study.
A motion was made, moved and passed to revise the amount of the David Clerici Construction contract to $15,000.
The meeting was adjourned at 8:45 PM.