EL RANCHO FLORIDA METROPOLITAN DISTRICT
SPECIAL and REGULAR MEETING – JULY 6, 2011
A Special and regular meeting of the Board of Directors for El Rancho Florida Metropolitan District was held on July 6, 2011, at 6:00 PM at 755 E. Second Ave., Ste.2A. Board members present were:
Steve Swisher – President
Jack Wasserbach – Vice President
Tony Rocha – Secretary
David Ships – Treasurer
The Board of Directors held a Special meeting at 6:00 pm to discuss and make a final determination to issue general obligation bonds in the form of a loan with the Colorado Water Resources and Power Development Authority.
A motion was made, moved and passed to approve the Resolution to bond up to $2 million for water system improvements as approve by the voters of the subdivision in 2008 special election.
There followed discussion that a new loan may have to be obtained to cover approximately $400,000 for treatment if the State re-classifies the water system from ‘ground water’ to ‘ground water under the influence of surface water’.
There would be new costs involved if bond counsel has to do another loan. Costs would run approximately $5,000 on a loan of $400,000.
Also present was Ray Smith – Water Operator and Marsha Moreland – Administrator. Julie Stone, Owner, was present to discuss water quality with the Board. The meeting was called to order at 6:00 PM.
The regular meeting of the Board of Directors took place at 7:00 PM at the above location immediately following the Special Meeting.
There were no minutes available for June 1st. as of this meeting day.
A verbal report was given by Ray Smith stating that there is a level of 21.5’ maintained in the tank at this time. Between what was sold vs. produced there is a 20% deviation. A new motor is coming in from Gant Renick of AAA Plumbing to replace the ‘loaner’ that was given to the District on the July 4th outage. The pump that was replaced was a 33 gpm pump. Ray is blending 28 gpm on the auxiliary well and 50 gpm on the main well. There is a bit of a smell in the water due to the higher temps we have been experiencing which causes a slight taste as well. He assured the BOD that it is not algae because it would come up high on the tests for organics. The water quality meets all water quality standards required by the State.
The State is going to require chlorination levels to be upped for a 2.0 chlorine present. There is ‘no appealing’ the mandate of the State on this either. The District will be a ‘ground water under the influence of surface water’ classification. Operations procedures will change with chlorine testing on a daily basis. Costs for operations will increase. There is a 30 day response time from the State to the District that the State requires what the District will be doing in the mean time on Procedural Changes that are forthcoming.
PUMP HOUSE DESIGN:
Bob Metzler has completed the plans for the pump house. The BOD reviewed the plans sent to Jack for discussion. The building will be a cement block building construction with 2 doors, no windows, and vertical turbine pumps instead of submersible as originally thought. The clear well will hold 69,000 gallons.
Ray would like the pump house to have a ‘hatch’ in the ceiling over the pumps to service or for pump replacement when needed. Backwash will be pumped into a water tank for use on the roads. Timberline Electric cannot do the electrical so a different electrical engineer will have to be contracted with.
He would like to see a valve nesting for on Cassidy Drive included in the Distribution improvements so the whole subdivision would not need to be shut off for repairs to mains. Bob Metzler will also get costs for replacing 4” and 6” line with 8” line for distribution improvements.
DR. BRICKER LETTER:
Robin Boucher had submitted a DRAFT of a letter to Dr. Bricker releasing the District of any liability incurred by the construction of the pump house along the Florida River corridor. Brief discussion followed.
JULIE STONE – WATER QUALITY ISSUES:
Julie stated that her tenants are moving and inquiries on the water quality have been made to Julie from prospective renters. Tenants are washing their ‘Berky” filters because of deposits and slim present. A renter on Cassidy Dr. is talking with Julie about ‘Bad’ water quality. She asked the Board and Ray if there are ‘issues’ with the water?
The Fluoride content is high so the water is ‘blended’ which will knock down the content within the State levels.
Ray assured Julie that the District’s water meets all the State requirements. The water is compliant and safe with the State regulations. NO e-coli tested from 50 Ridge Place. Julie’s tenants have not been sick but noticed smell and taste in the water. The tenants are moving because they have purchased property near Bayfield NOT due to water quality.
Accounts Receivable – Marsha reviewed the receivables and reported that 4 owners will receive Disconnect Notices for Shut off. There are still 3 lots with Liens filed on them.
Accounts Payable – A motion was made, moved and passed to sign the checks submitted for payment. (See attached listing)
Water Truck – David Shipps would like to see the last 5 years worth of expenses on repairs to the water truck to see if it is feasible to keep putting money into it. Marsha agreed to get those numbers for the next meeting.
Pond Fencing Costs – Jack explained to the fellow Board members that upgrades need to be done down at the pond. Some of which are expanding the beach area, parking area, fencing the area along the entrance road, possible camera for at the gate to detect who is vandalizing the gate, sand at the beach and roofs over the picnic tables. The HOA will share costs on items to improve the area for the enjoyment of the District’s residents.
A motion was made, moved and passed to spend a total of $7,000 at the pond area for upgrades and enhancements to the area for those enjoying the pond.
Gate Vandalism at Pond – The locking mechanism was completely destroyed by a disgruntled individual who wanted to access the pond and couldn’t open the gate. The cost to repair the gate will be expensive and have to be paid for by the HOA.
There being no further business the meeting was adjourned at 8:45 PM.
Tony Rocha, Secretary