EL RANCHO FLORIDA METROPOLITAN DISTRICT
REGULAR MEETING – May 7, 2009
PUBLIC HEARING FOR THE AMENDMENT OF 2009 BUDGET
The hearing was held at 6:00 PM at the Faith Community Church of the Nazarene on May 7, 2009. Notice of the hearing was published in the Durango Herald and a copy of the notice mailed to all the Property owners and residents of the subdivision. Tony Rocha conducted the hearing in the absence of Steve Swisher, President.
In attendance for the Public Hearing on the Budget Amendment was the following Board of Directors:
Tony Rocha – Secretary
David Shipps – Treasurer
Jack Wasserbach
Marsha Moreland – Budget Officer, Ray Smith – Water Operator and David Shultz, Homeowner, were the only individuals in attendance. The Board explained the reasons for amending the 2009 Budget. Those reasons were: Allow for the receipt and expenditure of the DOLA Loan in the amount of $100,000. The DOLA Loan is to help with the expenditures of the Tank Project. It will increase the Water Fund from $ 723,410.60 to $ 823,410.60.
There followed and very brief discussion. After receiving input from David Shultz, there was no objection to the amendment of the 2009 budget. The hearing was closed at 6:30 PM.
EL RANCHO FLORIDA METROPOLITAN DISTRICT
REGULAR MEETING – May 7, 2009
A regular meeting of the Board of Directors for El Rancho Florida Metropolitan District was held on May 7, 2009, instead of the usual first Wednesday of the month, at 6:30 PM at the Faith Community Church of the Nazarene. Board members present were:
Tony Rocha – Secretary
David Shipps – Treasurer
Jack Wasserbach
Also present for the meeting were Marsha Moreland – Administrator and Ray Smith – District’s Water Operator. The meeting was called to order at 6:30 PM., immediately following the Hearing for the 2009 Budget Amendment.
MINUTES:
A motion was made, moved and passed to approve the minutes of April 8, 2009 as submitted.
RESOLUTION TO AMEND THE 2009 BUDGET:
A motion was made, moved and passed to approve the resolution to Amend the 2009 Budget.
Marsha will get Board signatures of those not in attendance at this meeting.
WATER REPORT:
Ray had prepared a written report for the Board’s information and discussion. He shows a 19% water loss for March. There were no leaks and the auxiliary well is on line and blending of the water is occurring. 433,000 gallons were sold in the month of March.
CLASS II PERMIT PROCESS UPDATE:
The County wants new GIS mapping of the Districts water Tank location. It will be a requirement listed for the County to approve the application on the Commissions May 14th. meeting.
Page 2 – ERFM Regular Meeting, May 7, 2009, cont.
RUSSELL ENGINEERING – TANK SITE:
A building permit has been applied for with a cover letter written by Tony Rocha to the Commission.
Ray suggested that perhaps Greg Brand with the Colorado Dept. of Health would allow spraying the inside of the tank for disinfection.
TIMBERLINE CONTROLS:
Their proposal was $32,536 and budgeted was $35,000. A motion for the proposal was made, moved and passed pending approval of Russell Engineering on any revision necessary to be compatible with their new tank plans.
‘REQUEST FOR PROPOSALS’ FOR THE WATER SYSTEM STUDY:
There were 6 Engineering Firms represented at the mandatory walk thru.
Russell Engineering
Goff Engineering
Souder Miller
Fore Runner Engineering
2009 RESOLUTION TO AMEND THE BUDGET:
Marsha explained that the 2009 Budget needs to be amended to include the $100,000 DOLA Energy and Mineral Impact Assistance Loan for the 158,000 Water Tank Project of the District. The Loan is in conjunction with the DOLA Grant received in the amount of $166,800. Attached is the format of the Resolution amending the 2009 Budget for the Board’s review. A Budget Hearing will be held on May 7th. At 6:00 PM, at the Faith Community Church of the Nazarene. Marsha will publish the notice end of April and early May and a copy will be mailed to all property owners of the District.
ACCOUNTS PAYABLE:
Payables approved and signed at this meeting were:
Brennan Oil $ 9.00 # 4674
Pinnacol Assurance 535.00 4675
LPEA 435.00 4676
Earl McFarland Insurance 120.00 4677
ColorQuest 282.00 4678
Qwest 39.79 4679
Honnen Equipment 434.12 4680
Donna Emenegger 26.40 4682
Basin Co-Op VOIDED CHECK 4683
Marsha Moreland 1888.44 4684
UNCC 50.82 4685
Ray Smith 1232.00 4686
Tony Rocha (Reimbursemt. Ck.) 31.95 4687
Jack Wasserbach (Reimbursemt. CK.) 906.98 4688
George Leonard 221.88 # 4689
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TOTAL CHECKS = $ 6,213.38
BRIDGE IMPROVEMENT ESTIMATE FROM RICHARD VICK:
Cost is approximately $45,000 to use a membrane and asphalt on the deck of the bridge and to concrete the approaches 60 feet both sides. David Shultz stated that 18” of good engineered base is essential for a good concrete base. No decision made at this meeting. Marsha will take a look at the budget to see if the expense is covered in the budget.
Page 3 – ERFM Regular Meeting, May 7, 2009, cont.
ROADS:
Weed Spraying was completed by PRIDE WEED CONTROL.
Mag Chloride will be done by Bonds Construction and only on Ranchos Florida Road and Cassidy Drive.
The water truck needs a little maintenance. Jack found some badly needed gaskets for around $112.
The ditch cleaning will be tabled at this time for further discussion.
The culvert in the common area is tabled for now until there can be more discussion on the urgency of the work.
There is a beaver problem at the river along the common area north of the bridge. The Division of Wildlife does not do trapping but Tony knows of a fella in Bayfield who may trap them and relocate them.
SDA WORKSHOP:
Marsha did attend the 4 hour workshop on new updates and policies for Special districts. She will be working on some policy and procedures thru the end of the year.
There being no further business the meeting was adjourned at 7:45 PM.
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Secretary