EL RANCHO FLORIDA METROPOLITAN DISTRICT

REGULAR MEETING – APRIL 11, 2011

 A regular meeting of the Board of Directors for El Rancho Florida Metropolitan District was held on April 11, 2011, at 6:00 PM at the 755 E. SecondAvenue, Ste. 2A, Durango.  Board members present were:

Steve Swisher – President

Jack Wasserbach – Vice President

Tony Rocha – Secretary

David Shipps – Treasurer

Robin Bouche

Also present for the meeting was Marsha Moreland – Administrator.  The meeting was called to order at 6:00 PM.

 MINUTES:

A motion was made, moved and passed to approve the Minutes of March 2, 2011 with corrections.

ACCOUNTS PAYABLE:

A motion was made, moved and passed to approve the payables submitted.  (See attached listing.)

WATER REPORT:

1. There was no report on the Monthly System Update since Ray Smith, Water Operator, was unavailable.
2. DWRF Loan approval –There needs to be a Public Hearing on the Water System Improvements and those minutes of the hearing need to be sent to State as a condition of the loan.
3. Pump House Design – Bob Metzler would like to the Board to consider either a Siemen’s system or a Pall system.  Siemen system is shorter in the length of the pump house than the Pall system.  Both systems are good systems and run about the same in cost, roughly $210,000.  The pump house is approximately 25’ x 35’ in size.  The BOD will make a decision on the type of system for Bob Metzler to do design plans for.
4. Permits for construction – 401 and 404 Permits will have to be obtained along with the possibility of a Discharge Permit as well.
5. Re-Classification of the system – no word on that as yet.
6. Cross Connection Policy for the State of Colorado – Each household needs to be inspected and a device put on it for preventing backflow.  Air gaps are required on all outside hose bibs.  Ray is working on the Policy along with Jack.
7. Water Rights – Everything is filed. No additional information at this time.
8. Source Water Protection Plan – A $5,000 grant was approved for ‘in-kind’ contribution.
9. Testing Equipment – Since the Engineer will be testing for parameters on the water it is not clear just what tests Ray will be taking on a regular basis.

ADMINISTRATION:

1. A/R Report & Lien Notices – Marsha reviewed with the Board those accounts that are delinquent.  (See attached listing submitted to the BOD for review.)
2. Proposed Budget 2011 Amendment – Until the paperwork on the loan is received it is hard to tell what areas should be amended at this time.
3. Credit Card Payments – Marsha will be researching the process to receive credit card payments for the water billings and HOA dues.
4. Audit Exemption is complete.

ACCOUINTS PAYABLE;

A motion was made, moved and passed to approve the attached listing of accounts payable.

ROADS:

The Bid from Bonds Construction for the magnesium chloride application, gravel and culvert work came in a $32,000.  The Budget for this year is $18,000.  Steve will speak with Lance of Bonds Construction on recovering gravel from the ditch, watering and grading the roads rather than the bid of $32,000.  The District’s water truck should be used to wet the roads after grading them.

There being no further discussion the meeting adjourned at 8:30 PM.

 

Tony Rocha, Secretary