EL RANCHO FLORIDA METROPOLITAN DISTRICT

REGULAR MEETING – April 3, 2013

The El Rancho Florida Metropolitan District held their regular monthly meeting on April 3, 2013. The meeting was attended by the following Board members:
Steve Swisher – President
Jack Wasserback – Vice President
Tony Rocha – Secretary
David Ships – Treasurer
Robin Boucher

Also, present for the meeting were: Cynthia Brush & Ron Fadell and Jeff & Jennifer Wester – Property owners; Robert Ludwig – Water Operator and Marsha Moreland – Administrator. The meeting was called to order at 6:00 PM.

MINUTES:
A motion was made, moved and passed to approve the Minutes of March 6th as written.

WATER REPORT:

1. Agreement with EFI: Robert reported that on the 18th of April all things should be completed. The Chlorinator is not working at all right now and the 2nd chlorinator is not installed. LPE rates changed and Paul gave Robert a copy of the new rates and demand charge which runs from 11 pm to 7 am.
2. Meters: They were read and only 3 of them have issues. Jeff Wester asked about ‘burst’ valves on the meters. Robert stated it is something to be considered, however, they are expensive.
3. DOLA: They are back in business for August deadlines. Robert, Jack and Marsha will work on long range planning and DOLA Grant money applications.
4. Pump House: There still needs to be gutters on the front of the building and concrete at the door accesses. Something that can be done before winter.
5. BP Pipeline: Cross Fire Construction’s Work: BP Amoco has begun to replace the lines in Unit II for their Gas and Waste water lines. There will be several homeowners impacted and hopefully Amoco will make good on any damages they cause and leave the lots in better shape than when they started. The line is a large steel pipe to reduce pressure in the line and is buried 7 feet deep. No one has complained yet.
6. Source Water Protection Grant: An extension for reporting the expenses incurred by the District has been applied for and granted.

CYNTHIA BRUSH AND RON FADELL’S WATER LEAK – (270 Pioneer Circle):
Last fall Robert had changed out the meter at 270 Pioneer Circle. A leak occurred sometime in the fall and throughout the winter months. The leak amounted to 857,000 gallons of water thru their broken service line between the meter and the house. They reported to the BOD that they need a whole new service line due to the old style pipe used originally – eggshell line. Cynthia asked how they would know if there is a leak in the winter if the meters are not read? The District deals with leaks on a case by case basis. Due to the District not reading the meters in winter then the District will absorb the water loss costs.

A motion was made, moved and passed that Ron and Cynthia will send copies of the water line repairs and that the District will forgive the water bill due to ‘extenuating’ circumstances. The line repair is their responsibility and the District is not setting‘precedence’ since they deal with these cases on a ‘case’ by ‘case’ basis. They thanked the BOD for their consideration.

SALZAR’S LEAK: It is still leaking. The driveway is still soggy. Marsha had called them to report the leak in early March.

ADMINISTRATIVE:

1. Accounts Receivable: Marsha reviewed the A/R report with the Board. Floyd Smith told Marsha that the foreclosure on Dahlstrom is taking a while since there are so many people involved and also CHASE Bank.
2. Accounts Payable: The payables were reviewed and a brief discussion on some of them occurred.
   A motion was made, moved and passed to approve the payables submitted.
3. Director Position: Tony Rocha announced to the Board that he will not be able to remain on the Board since his house is on the market and they have moved into Durango. All expressed their best wishes to Tony, but regret that he will no longer be serving on the Board. The Board will discuss a replacement in upcoming meetings.

ROADS:

1. Rex has suggested that the District do not do mag chloride this year. Robin, David and Tony are to get numbers together on mag vs. cost to have grading and watering done by Mark Anderson for 2-3 times month in the summer months. The road in from Salzar’s needs work and needs to be raised with 3” of road base and then top it off with gravel . Could run about $4800 with the road being worked by Kim Jones at the culvert. The water needs to be re-directed so it does not drain down the road into the pond area. Robin will check with AJ Construction (Mark Anderson) and Bonds Construction (Lance) for estimates.
2. Weed Spraying – Marsha has called Premier Weed and asked for a quote on costs to spray weeds again this year. She will have him get with Robin for more detailed instructions on where to spray.
3. Dahlenberg’s Culvert – The Board briefly discussed the issue and agreed that the road grade will not change and therefore the culvert needs to be addressed and lowered by Dahlenberg who put in the culvert.

There being no new business or further discussion the meeting adjourned at 8:00 PM.

Robin Boucher,
Secretary