EL RANCHO FLORIDA HOMEOWNERS ASSOCIATION

****REGULAR MEETING ****

The El Rancho Florida Metropolitan District Board of Directors held their regular monthly meeting on April 4, 2012 at 6:00 PM at 755 E. Second Avenue, Suite 2A, Durango, Colorado.  Board members present were:

Steve Swisher – President
Jack Wasserbach – Vice President
Tony Rocha – Secretary
David Shipps – Treasurer
Robin Boucher – Director

Also present at the meeting were: Rick Johnson – San Juan Engineering, Robert Ludwig –  Water Operator and Marsha Moreland – Administrator to the Board.  The meeting was called to order at 6:00 PM by the President.

MINUTES:
A motion was made, moved and passed to approve the minutes for March 7, 2012 as submitted for approval.

WATER REPORT:
Jack, Robert and Rick met on Monday and decided to concentrate on the infiltration gallery, pump house and treatment first.  Rick feels work should be done to move forward on TASK 1 of the Water Distribution and Metering project, however it should not take precedence over the Treatment and Infiltration Project.  Steve stated that residents have approached him about the importance of having fire protection in the subdivision.  Adequate fire hydrants should be placed throughout.  Rick should have, in about a month ,the base map of lines, looping and hydrants proposed.

Permits are received and construction and digging will start next week.  We cannot use the water until the permit is received from the Army Corp.  The trench is going to be 20 feet south of the existing infiltration gallery and approximately 10 feet deep.  There could be some sediment issues during and after the digging.  Bond’s Construction is ready to begin.  The back up plan is for Mark Anderson, AJ Construction, to do the work instead of Bonds if Bonds schedule does not allow the time.  Bonds will do the work and will negotiate with Mark Anderson on allowing power from his lot to aid in the pumping of water into the discharge pond.  Rick expects the cost to run approximately $25,000.  Rick will have contracts in two weeks and will run them by Bud Smith for comment.

Contact time needs to be addressed in the future before the plans are final on the distribution system.  By the next meeting Rick will have plans completed for the Distribution System improvements.
The bids will be done on an ‘Owner’ supplied equipment bid.  The new control system needs to be re-designed to determine how to make the old system integrate with the new system on power supply demands.  Rick would like to speak with Timberline Controls to do the design work on integration since they designed the current controls.  Rick, Jack and Robert will sit down weekly and determine the needs of the system.  It will take 60 days, at the most, to design the plans and they will be ready for design approval with the State.  Bid plans will be ready June 1st and construction to begin on July 1st.

Robert asked if the survey work, allowed amount is $15,000, will give him enough to build the design.  Rick does not want to spend money that doesn’t need to be spent.  The lines are laid 4 feet deep or greater.  He feels that $15,000 should plenty for the design.

The CCR, Consumer Confidence Report, is about finished for delivering to the residents.  Robert has yet to determine susceptibility of sources of contamination of the District’s water source.  A brief discussion followed on possible sources of contamination in the District’s Zone of Influence.
Sherri Roth’s water use has decreased and it appears that the borrow ditch is leaching from her septic system.  Steve will speak with her.  A sample will be pulled by Robert first to be sure there is contamination of sewage.  There will be road issues due to the soggy matter moving towards the roads.
Mary and Jim Herting’s water meter indicates a leak at 400 Pioneer Circle.  Their leak is still running a lot of water.  Chris Herting, son, stated that Bonds Construction would be coming out to fix the leak in a week.  Marsha has called and spoke with Chris, since his folks are out of town, about fixing the leak and that the District will not be ‘writing off’ any more water charges.  It has been about 3 months now.

ADMINISTRATION:
1.    Accounts Receivable Report – There are 3 accounts that are delinquent totaling $1,700.57.  All have received Shut off Notices.  There are still two liens filed.  One on Walt Dahlstrom and one on Art & Emily Ferraro.
2.    Audit Exemption was accepted by the State Auditor and Marsha e-mailed copies to CWAPA.
3.    Accounts Payable – A motion was made, moved and passed approving the Payables listed and reviewed by the BOD. (See attached listing)
4.    Billing Messages – Project updates to the residents.  A newsletter will be done by Tony with Jacks input.
5.    Budget Comparison – Marsha briefly reviewed the comparison and stated that if anyone had questions after the meeting to be sure to call her.

ROADS: 
David Ships will do a drive thru with Lance of Bonds Construction on what the needs are for road maintenance and mag chloride application this spring.  He will have a report for the next meeting.  The Board was given copies of Rex’s road report.

There being no further business the meeting was adjourned at 8:45 PM.

________________________________, Secretary