EL RANCHO FLORIDA METROPOLITAN DISTRICT

REGULAR MEETING – DECEMBER 7, 2011

The El Rancho Florida Metropolitan District Board of Directors held their regular monthly meeting on December 7, 2011, at 6:00 PM at 755 E. Second Avenue, Suite 2A, Durango, Colorado. Board members present were:

Steve Swisher – President

Tony Rocha – Secretary

David Ships – Treasurer

Robin Boucher – Director

Also present at the meeting were: Rick Johnson – San Juan Engineering, Robert Ludwig, Water Operator and Marsha Moreland – Administrator to the Board. The meeting was called to order at 6:00 PM by the President.

MINUTES:

The November minutes were not available at this meeting.

SAN JUAN ENGINEERING – RICK JOHNSON:

Rick Johnson was introduced to the BOD and explained that he specializes in water and waste water systems. He reviewed the Scope of Services for El Rancho Florida’s Disinfection proposal. His proposal was for the Treatment System as needed to comply with the State’s reclassification of the District’s water system. He will use what data he can obtain from the CAD files and engineering data to be received from SMA Engineering that should be forthcoming. Bob Metzler has agreed to help in whatever way they can.

Rick agreed that time is of the essence to meet the deadlines of the State of Colorado. The Scadia system is an essential tool for Rick and Robert in the engineering and operation process. A leak assessment needs to be done by way of the tank levels at night. It is one way that Rick can feel confident about the amount of leakage that is happening.

Rick feels the infiltration gallery needs to be studied a bit. He stated that a draw down yield test on the wet well needs to be done also. He would like to do a map with ground penetrating radar on the infiltration gallery. He will get an estimated cost to do the ground mapping for the next meeting. Rick will get in touch with Erick Worker on just how much of the current loan could be used on the treatment. Steve explained that the question has been asked already, but if he can approach it from another level than there is no harm in trying. Rick will need to re-do his proposal that includes the infiltration gallery, since treatment and collection need to be engineered together to get the most beneficial system for the District.

WATER REPORT:

Robert explained the repair that needs to be at the tank site in a section of 6″ line that runs approximately 360′. The line will be replaced with 8″ line. Currently it is to be repaired on Thursday morning at 9:00 AM and back on in the afternoon. It is possible that Robert may wait until after the holiday to do the repair. Marsha will notify residents of the upcoming repair when that time comes.

There are several meters that need repair/replacement. Robert feels it is better at this point to just make repairs until it is decided what should be done with the capital project of the system wide meter replacement program. All of the meters have been read at the meter and will be each month from here on. Reading will occur as close to the end of the month as possible.

OPERATIONS CONTRACT:

A motion was made, moved and passed to contract with Robert Ludwig in 2011 and 2012 for $1500/mo. which is for 20 hrs. of operations. Marsha will have the contract for the January meeting for signing.

ADMINISTRATIVE:

1. A/R Report: There were only two accounts that received Shut Off notices. Total delinquent accounts 60+ days was $611.
2. Budget 2012 – The following motions were entertained regarding the 2011 Budget Amendment and the Budget 2012.
   • A motion was made, moved and passed to approve the Resolution to Amend the 2011 Budget with Appropriation of money.
   • A motion was made, moved and passed to approve the Resolution to Adopt the 2012 Budget.
   • A motion was made, moved and passed to approve the Resolution to Appropriate Funds for 2012.
   • A motion was made, moved and passed to Set the Mill Levy for 2012 at 2.318 mills.
3. Billing Messages : NO PARKING on the roadways during snowy weather. Give Robert Ludwig’s cell phone number for water emergencies. Ask for e-mail addresses for notification purposes.
4. Accounts Payable: The payables were reviewed by the BOD.

A motion was made, moved and passed to approve the payables with the exception of Bruce Hall’s bill until Steve has a chance to speak with Rex Emenegger about the hourly rate applied.

There being no further business the meeting was adjourned at 8:20 PM.

____________________________

Tony Rocha, Secretary