EL RANCHO FLORIDA HOMEOWNERS ASSOCIATION

****REGULAR MEETING ****
The El Rancho Florida Metropolitan District Board of Directors held their regular monthly meeting on February 1, 2012 at 6:00 PM at 755 E. Second Avenue, Suite 2A, Durango, Colorado.

Board members present were:

Steve Swisher – President
Jack Wasserbach – Vice President
Tony Rocha – Secretary
David Shipps – Treasurer
Robin Boucher – Director

Also present at the meeting were: Rick Johnson – San Juan Engineering, Robert Ludwig, Water Operator and Marsha Moreland – Administrator to the Board. The meeting was called to order at 6:00 PM by the President.

MINUTES:

A motion was made, moved and passed to approve the minutes for January 4, 2012 as submitted for approval.

WATER REPORT:

A 6″ water main on Ranchos Florida Drive was replaced and a 1″ service delivered to two homes was leaking. Robert is running the well at 15-20 minutes/week with the pumps turning off at 18.5′. The pumps are running 6-8 hours a day.

In the spring, Robert will be flushing the lines. Flush valves (hydrants) are needed at the end of every line this year as part of the PER submitted to the CWAPA loan on the distribution improvements. The new system will have a new chlorination system in the pump house for treating the water. Currently the entry point chlorine level is maintained at 1.8 ppm.

Meters were read on January 31 which was quite time consuming. Robert feels his time could be spent more efficiently working on some of the other issues upcoming than digging out every meter in the subdivision to read it in the winter months. Marsha will estimate in February and perhaps March, depending on the snowfall, or lack of.

SAN JUAN ENGINEERING – RICK JOHNSON:

Rick has contacted Amy Huff (see attached e-mail) and explained what his interest is and what he needs regarding the water rights, wells, and the infiltration gallery and wet well. He has asked Amy for a summary of what information she has.

Rich has seen the loan documents and knows the amount of funds the District has been approved for. Erick Worker wants a PER for treatment in April for funding in September that modifies the current loan. He feels he can have a PER for treatment by early April. Costs for Engineering for a PER on treatment could run $15,000 to $20,000. Rick would like to do a ‘supplement’ to the Souder Miller PER for treatment. His plan is to meet the criteria of the State by December 31st. The Administrative process will change over time.

The survey was conducted and topography was shot on the Bowman Tract to the river. Rick stated that the title work was obtained and reviewed. The flood plan and wetland information still need to be done for the FEMA flood plan study for the El Rancho Florida Subdivision area. He needs a site plan done yet to overlay with other information from topos, utilities, wetlands and the flood plains.

The ground penetrating radar was quite accurate on the depth with shots going horizontal and vertical. There were no weird ground formations picked up by the radar. Rick will be determining where perforations in the gallery can get the most water. Ground water level is about 4′ above the infiltration gallery with a 4′ cone of depression. The flow test showed, with volume and pressure of water, that it could run about 90 gpm. He would like to dig a test trench 8′-10’deep right beside (east) of the existing infiltration gallery to see how much water is coming in. The cost will run about $20,000 to dig the test trench. If the State approved the design plan of the trench then it would be the new infiltration gallery and it would be tied into the existing gallery further down towards the river.

A motion was made, moved and passed to authorize Bonds Construction to dig a test trench as discussed for the infiltration gallery for $20,000 and if there is additional needed for the trench it can be approved by the BOD.

ADMINISTRATIVE:

1. Accounts Receivable – Marsha discussed with the BOD the outstanding receivables and the idea of foreclosing on the Ferraro and Dahlstrom lots.
2. Audit Exemption – A motion was made, moved and passed to approve engagement letter for the audit exemption being completed by Clark, White and Associates.
3. Accounts Payable – A motion was made, moved and passed to approve the A/P listing as submitted.
4. (see attached listing)
5. Election Resolution – (See attached resolutions)
   A motion was made, moved and passed to approve the Election Resolutions designating Marsha Moreland as the DEO for the election on May 8th , and to have the DEO cancel the election if there are not more candidates than vacancies.
   A motion was made, moved, and passed to approve the Resolution to hold a Mail Ballot Election.
6. HOA Annual Meeting – Marsha reminded the BOD that the annual meeting of the HOA is on February 22, at 6:00 PM at the Oxford Grange at 8016 Highway 172.

ROADS:

1. Grader Operator/Roads – David Shipps expressed some concern as to the amount of time being spent grading the roads when there is no snow. A lengthy discussion followed with Robin Boucher, David Shipps and Tony Rocha heading up the Road Committee. Robin will be in charge of getting with Rex and making sure of the hours spent by Bruce Hall on the roads is justified.
2. Magnesium Chloride – The Road Committee will begin working on getting a bid from Bonds Construction on the application of mag chloride for in the spring.

There being no further discussion the meeting was adjourned at 8:45 PM.

Tony Rocha,

Secretary