EL RANCHO FLORIDA METROPOLITAN DISTRICT
REGULAR MEETING – FEBRUARY 2, 2011
A regular meeting of the Board of Directors for El Rancho Florida Metropolitan District was held on February 2, 2011, at 6:00 PM at 755 E. Second Avenue. Board members present were:
Steve Swisher – President
Jack Wasserbach – Vice President
Tony Rocha – Secretary
David Ships – Treasurer
Robin Boucher
Also present for the meeting were Ray Smith – Water Operator and Marsha Moreland – Administrator. The meeting was called to order
at 6:00 PM.
MINUTES:
A motion was made, moved and passed to approve the minutes of January 5, 2011 as written.
ACCOUNTS PAYABLE:
A motion was made, moved and passed to approve the payables as listed below. (See attached)
WATER REPORT:
The Auxiliary pump house – Ray would like to get a dry feed chlorination system. Cost is approximately $1,000 which includes labor, pump, chlorinator, & plumbing.
A motion was made, moved and passed to have Ray procure a new disinfection system for the auxiliary well pump house.
Production was at .9010 gallons vs. .5340 gallons sold (estimated readings) which is a 4.07 deviation. Ray suspects there is a broken freeze plate in a service that is leaking.
Ray will complete the Sampling Monitoring Plan in 2 weeks.
If the system is reclassified Ray will need to get his CLASS B license, which he has no problem getting. The system will require daily checks at about 3 x day. More costs involved for operations. The District will be looking at a full time operator.
PUMP HOUSE DESIGN:
The topo is done and the design should be completed next couple of weeks. SHIPO has not decided if the pipe can be hung on the south side of the bridge yet. There will be more discussions to come on this in upcoming meetings.
60,000 GALLON TANK:
Jack feels the old tank should be inspected and painted on the inside if necessary. He will get costs to have an inspection the tank for the next meeting.
WATER RIGHTS:
There is nothing to report at this time from Amy Huff, Attorney.
SOURCH WATER PROTECTION:
The next meeting is March 30th. There are more associations attending and getting involved on the issues of awareness of concerns on source water protection plans.
AMINISTRATION:
Accounts Receivable/Liens – Marsha will be filing the liens on Dahlstrom, Miller and Ferraro. 5 more Intents to File Liens are being sent out this month.
RENTERS – The District needs to amend the Rate Resolution to reflect that the billings will only be sent to the Owners and not to the renters. Marsha will make the necessary changes to the Rate Resolution for the records and the web site.
Contracts – The following motions were made after reviewing the contracts for Ray Smith and Marsha:
A motion was made, moved and passed to approve Marsha’s Contract that was submitted to the Board for renewal.
A motion was made, moved and passed to approve Ray’s Contract with conditions that include following the Standard Operation Procedures as specified by the BOD and the State of Colorado.
Annual Meeting of the HOA is on Tuesday, February 8th, at 6:00 PM. A reminder to Metro. BOD to attend for the District Update session to the HOA.
Insurance Renewal – Insurance renews with VFIS for approximately $5,000 less than previously.
VFIS has now combined the department to include Sanitation Districts and can offer a much better price to Clients.
Oil & Gas Royalties – Marsha called Amoco and found that they do not accept the US Postal Service Change of Address notification. They require a written letter requesting a change of address, effective date and for what leases. The District should be getting a check for back royalties for 2010. May be approximately $6,000.
Office Lease – Marsha presented the lease with Moon Hill, LLC for Steve’s signature and a check for February rent and the deposit.
ACCOUNTS PAYABLE:
A motion was made, moved and passed to approve the payables submitted. (See attached)
SNOW REMOVAL:
There have been a few negative comments received on the quality of snow removal this winter. It was agreed by the Board that there will always be a learning curve to be considered when a new operator comes on board. Overall they feel the work being done by Rex is acceptable.
ELECTRIC GATE AT THE POND:
The HOA will be absorbing the cost of the installation of an electric gate that works off of solar power. At this time the Metro. Board wants the HOA to hold off until it is clear just what work will be done down at the pump house and when.
There being no further business the meeting adjourned at 8:20 PM.
Tony Rocha – Secretary