EL RANCHO FLORIDA METROPOLITAN DISTRICT
REGULAR MEETING – FEBRUARY 3, 2010
A regular meeting of the Board of Directors for El Rancho Florida Metropolitan District was held on February, 2010, at 5:30 PM at 755 E. Second Avenue. Board members present were:
John Krispin – Vice President
Tony Rocha – Secretary
David Shipps – Treasurer
Jack Wasserbach
Also present for the meeting were Marsha Moreland – Administrator and Ray Smith – Water Operator. The meeting was called to order at 6:00 PM. John Krispin, Vice President, acted as chairman in Steve Swisher, President, absence.
MINUTES:
A motion was made, moved and passed to approve the minutes of January 6, 2010.
ACCOUNTS PAYABLE:
A motion was made, moved and passed to approve the payables as listed below. (See attached)
WATER REPORT:
Ray Smith reported that the system is fully automated now. There are still a few maintenance items that need to be done and a procedure manual developed. Currently there is a little air in the lines caused by the lower ground water levels. He is still collecting the data from monitoring the test wells. From the pump house he can monitor daily, hourly on the system. The tank level is maintained at 14’-17’. Overflow is at 24.7’. This is the winter mode. Summer overflow will be set at 23.5”’
The system produced 700,000 gal. Last month and sold 400,000 on estimates used. The pumps are pumping 10 hrs./day. He reminded the board that new meters, and readouts, would be nice and would help confirm water loss within the system. The system is running efficiently and the telemetry is wonderful to have. There still needs to some work done on the back up heating system for the pump house.
Ray will have a meeting with Jack and Tony at the pump house to review with them how the telemetry works.
ADMINISTRATION:
CLARK WHITE & ASSOCIATES are sending an engagement letter for the board to execute for the audit exemption for 2009. Marsha will have the records to them end of February. The audit exemption must be filed by March 15th.
ELECTION:
Marsha reviewed with the board that the election is May 4, 2010 and will be a Mail Ballot election once the plan is approved by the Secretary of State’s office. Ballots will be mailed out in April and a location for dropping off the ballots will be handicap accessible. The Call for Nominations will be published in the Durango Herald on February 7, 2010. There are two positions on the Board that will be open for election. Jack and David both have stated that they will run for re-election in May. Marsha will have Self-Nomination forms available after February 7th. Deadline for submitting the forms are 3:00 pm on February 26th. The Board approved of the Mail Ballot Plan as reviewed.
HOA ANNUAL MEETING:
Marsha reminded the board that the HOA Annual meeting is Feb.16, at 6:00 pm. All District board members are asked to attend.
BROOKS WELL SERVICE PROPOSAL:
Clint Brooks submitted a proposal to update the pump house piping and flooring. After a brief discussion it was agreed that Marsha will call Clint on behalf of the Board and let him know that they will make a decision in March at the regular meeting.
DAVID SHULTZ’S PROPOSAL FOR PUMP HOUSE DOOR:
David Shultz submitted a proposal to build a hollow steel door for the amount of $1,585.62. Once delivered there will be a few incidental items needed for the installation.
A motion was made, moved and passed to accept the proposal submitted by David Shultz in the amount of $1,585.62.
ENGINEERING STUDY:
Jack & Steve will be meeting with Souder Miller on the parameters of the water study this week, Tuesday the 9th.
A motion was made, moved and passed to approve the contract with Souder Miller contingent upon costs.
BP WELL DRILLING:
After a brief discussion it was agreed that Tony and David will speak with Bud Smith on how the drilling will impact the District’s wells and the District’s future applications for additional wells.
Westwater Engineering should also be contacted on how it will affect the District’s infiltration gallery.
ROADS:
A lengthy discussion followed on the snow removal and the condition of the roads. The consensus of the Board was that the roads need to be widened. John Krispin stated that the District is following the established procedures of the La Plata County Road Maintenance Department. The board will review the procedures more closely to see if there needs to be some revisions that are more pertinent to the subdivision.
A motion was made, moved and passed to adopt the County’s road maintenance procedures in principal at this time.
BIRD HOUSE PROJECT:
Cynthia Stengel proposed doing a Blue Bird Trail Project within the subdivision. The project will provide a safe environment for the Blue birds and promote an increase in the population. The Board thought it was a great project and will contribute $300 to it.
A Motion was made, moved and passed to proceed with the costs as long as they do not exceed the $300.
There being no further business the meeting was adjourned at 9:10 PM.
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Secretary