EL RANCHO FLORIDA METROPOLITAN DISTRICT
REGULAR MEETING – January 16, 2013

The El Rancho Florida Metropolitan District Board of Directors held their regular monthly meeting on January 16, 2013 at 6:20 PM.  The meeting was held at 755 E. Second Avenue, Suite 2A, Durango, Colorado.  Those board members present at the meeting were:

Steve Swisher – President
Jack Wasserbach – Vice President
Tony Rocha – Secretary
David Ships – Treasurer
Robin Boucher – Director

Also present at the meeting were: Rick Johnson- San Juan Engineering, Marsha Moreland – Administrator to the Board and Robert Ludwig – Water Operator.  The meeting was called to order at 6:00 PM by the President.

MINUTES:  A motion was made, moved and passed to approve the minutes of the regular meetings of November 7, December 5, and December 5 – Budget hearing as written.

SYSTEM IMPROVEMENTS: There are some new developments to have the system up and running by January 31st, 2013.  The electrical inspector could not find the Colorado Housing Authority sticker that should have been applied thru EFI before shipment and therefore would not turn on power to the pump house.  The first week of December the timeline was pushed back to the end of December.  EFI had to get the plans approved and that would take 3-4 weeks.  Then independent inspectors had to come out from Indiana and Colorado.  At this time the startup was moved back to January.  Plans were rejected due to calculations of heat loss in the pump house.  New submittal was required by EFI, Division of Housing and the Inspectors.  Design Approval was received and an inspector of Indiana is coming on Friday to install their sticker.  Colorado Housing Authority will be out and put their sticker on and by mid-week all inspection stickers should be applied.  Timberline Electric will be out on the 29th and 30th and Monday, Jan. 28th in the afternoon the power should be on.  The system should be operational on the 30th.  Rick will check up on things to make sure there are no other `hang ups’.  Bonds Construction is ready for start up on Monday the 28th.

Bonds will have a Change Order of $3,000 for delays and Rick (SJE) will have additional cost of $4,000. Steve Swisher made it very clear to Rick that the District will not be paying for costs related to delays caused by EFI’s negligence.  Rick stated he understood.  Costs should be paid for by EFI.  Rick also recommended insulating the crawl space of the pump house to keep heat in.  Bonds could apply the insulation for $1500 (2” Blue board w/R10 insulating factor).

A motion was made, moved and passed approving the Bonds Construction Change Order #2 of $3,000 covering delay costs.

A motion was made, moved and passed approving the Bonds Construction Change Order #3 of $1,500 for insulating under the pump house.

Rick stated that he will be holding $20,000 from Bonds contract until the demolition of the old pump house is fully completed along with fill and gravel applied to the site.  Rick is to call Steve, Robert and Marsha if anything comes up between now and the 28th, 29th and 30th.

WATER REPORT: Jacki Juliana, at 90 Pioneer Circle, had a freeze up at her basement wall where the copper water line comes into the basement.  Robert respond and it was her problem but Marsha and Robert had told her to blow warm air onto the pipe to thaw it out.  There will be 20 meters replace this month at $2200.  The meters to be used are NEPTUNE TT10 Direct Reads.  Dustin Siebic will be the independent contractor that Robert will use at $35/hr.

Robert stated the chlorine level is now 2.5 and will drop off to .65 when the system is up and running.  All samples of bacti have been great and the water hardness will remain as it has in the past.  No water softening done by the District.

WATER RIGHTS:  Amy Huff went on a tour of the water system with Robert to get a feel of the lay of the land.  The District has #4 Florida Water Rights, which Robert said are good water rights.  She will receive a complete set of plans on the pump house and gallery for her files.

SOURCE WATER PROTECTION:   Jack and Robert reported the work on the Source Water Protection Plan is completed.

ADMINISTRATION:

• A/R – A lengthy discussion followed on delinquent accounts.  It was agreed by the BOD that they will hold off for now on foreclosing on Ferraro’s property.  The plans are that it will sell in a couple of months and then the bills will be paid in full.  Foreclosure on Dahlstrom is in process by Floyd Smith, Attorney for the District.
• A/P – A motion was made, moved and passed approving payment of the bills submitted for approval.
• ASSIGN MEETING DAY, TIME AND PLACE MONTHLY:  The BOD will continue to meet the first Wednesday of each month at 6:00 PM at 755 E. Second Ave., Ste. 2A.

ROADS: There was some discussion as to who is directing Rex on his plowing/grading times and where.  The road committee will speak with Rex on unnecessary plowing/grading.  All that being said the BOD does feel that Rex is dong a good job and is dedicated to the subdivision’s needs.

NEW BUSINESS: Jack presented ideas for new lighting on the bridge and the cost comparisons.  The lighting is dark sky approved lighting with the County.  Phillips Electric recommends putting the lights on the inside of the bridge on the opposite corners.  The light will be downcast lighting with a 10 year warranty on the bulbs/fixtures.  After a brief discussion it was agreed to go ahead with the recommendation from Phillips Electric.

There being no further business the meeting adjourned at 8:00 PM.

Tony Rocha, Secretary