EL RANCHO FLORIDA METROPOLITAN DISTRICT
REGULAR MEETING – May 5, 2010
A regular meeting of the Board of Directors for El Rancho Florida Metropolitan District was held on May 5, 2010, at 6:00PM at 755 E. Second Avenue. Board members present were:
Steve Swisher – President
John Krispin – Vice President
Tony Rocha – Secretary
David Shipps – Treasurer
Jack Wasserbach
Also present for the meeting were: David Clerici -CLERICI CONSTRUCTION; Robin Boucher – Property Owner; Marsha Moreland – Administrator and Ray Smith – Water Operator. The meeting was called to order at 6:00 PM.
MINUTES:
A motion was made, moved and passed to approve the minutes of March 3, and April 6, 2010.
ACCOUNTS PAYABLE:
A motion was made, moved and passed to approve the payables.
WATER SYSTEM STUDY: (See attached Evaluation of Progress Report)
David Clerici briefed those present on the meeting of May 6th with Souder Miller & Associates on options to review with the Board. The meeting will be at 11:30 AM. After that meeting they will compile their data and make recommendations.
Steve would like everyone who can attend to be there and hopefully make some decisions on their recommendations and move forward to meet the USDA deadline of June 30th.
David Clerici suggested that the MPA be done early. This could mover the process forward quicker. USDA loans at 3.5% and Grants are at 45% of project.
SYSTEM UPDATE:
The Sanitary Inspection will be forth coming on their reports. Ray has completed a ‘Procedure Plan’ for the State.
1. The pump house floor needs repairs where steel is degrading.
2. There is an insulation issue, in the meter pit, at the residence that has new ownership still needs to be removed.
3. Ray will be taking a sample at Warren Griffith’s to test for e-coli at the meter.
The pump house electrical has been upgraded. 6’ baseboard heather has been installed. There is also a light outside the pump house now – very nice. The door is not replaced as yet.
LANDSCAPING AT THE TANK SITE:
Landscaping still is not complete. A $1500 check is being held by the County until it is completed.
The Board discussed planting trees in the fall and plant grass seed now. The Board reviewed the request by Barbara Fisher to plant along the driveway to block the view. Jack will speak with Barbara.
DOLA GRANT EXTENSION:
An extension of 6 months has been received to complete the reimbursement for items related to the tank project. Steve will call Ken Charles on the District’s request to paint the old tank.
ELECTION 2010:
Jack Wasserbach and David Shipps were elected. There was a tie between David Shipps and Robin Boucher which was settled with a coin toss. David Shipps won the toss. David and Jack executed their Director’s Oaths and the Canvass of Votes was signed by Tony Rocha and Steve Swisher
APPOINTMENT OF OFFICERS:
A motion was made moved and passed to appoint the following individuals as officers to the Board of Directors:
Steve Swisher – President
Jack Wasserbach – Vice President
Tony Rocha – Secretary
David Shipps – Treasurer
John Krispin – Director
ACCOUNTS PAYABLE:
A motion was made, moved and passed to approve the bills submitted for payment. (See attached listing)
BILL PAYMENT OPTIONS DISCUSSED FOR MONTHLY WATER BILLS:
The Board members agreed that the District does not need to incur costs so that a limited few can pay their bills on line. Marsha discussed the ACH payments thru the customer’s bank – but costs are involved there as well to process the monthly transactions thru the bank. Action at this time is tabled.
ROADS:
Mag Chloride will be applied at a concentration of .3%. Bonds Construction has done a great job for the District, see attached recommendations as proposed by Bonds Construction to bring the roads up to an acceptable standard. The proposal is for $40,000. The work would include cutting the ditches; mag application/gravel; culvert replacement/cleaning; valves and soil at the pump house. Sand could also be brought in for the beach area at the pond. It needs to be finer sand. Jack will find out the costs to lay down more gravel and report back at the next meeting.
John Krispin would like to pressure wash the bridge after the mag chloride is applied to the roads.
WOLT’S PROPERTY PIN:
Gary Wolt was concerned about the property pin on the front lot line that had been taken out by Bonds Construction when they were cutting the ditch in that area. The problem has been addressed but the road has shifted to the south and needs to be corrected to move 4 feet to the north by Don & Terri Roberts. The grader operator in the future needs to be aware of the area when plowing and grading to avoid shifting the road over time in a southerly direction. See attached aerial of the Wolt’s property. The pin will be surveyed and reset to its proper location by the District. John Krispin will speak with the Wolt’s about having the pin location surveyed.
COMMON AREA:
Discussion followed on the appearance and placement of the porta potty at the pond. There have been a few complaints about the visibility of it at the pond when coming into the subdivision. There followed a discussion on possible screening for the structure, i.e.: picket fencing. Jack will bring it up at the HOA meeting since the potty has been set there by the HOA for the convenience of those using the pond area.
KAREN PETERSON AGREEMENT W/DISTRICT:
Tony Rocha has e-mailed Karen about a payment plan with the District. She has agreed to his recommendations and will keep the bill current when caught up.
GRADER REPAIRS:
Jack informed those present that the grader needs some work done on it in the articulation pin that moves the blade, serviced for oil, work on the brakes and repair the oil leak. Costs could be quite expensive to do it properly ($13,000); however, Jack will get a quote on exact costs.
There being no further discussion the meeting adjourned at 8:30 P.M.
__________________________, Secretary