Metro. – September 7, 2016

EL RANCHO FLORIDA METROPOLITAN DISTRICT
REGULAR MEETING – September 7, 2016

The El Rancho Florida Metropolitan District held their regular monthly meeting on September 7, 2016 at 6:00 PM.   The following Board members attended the meeting:

Steve Swisher – President
Robin Boucher – Vice President
David Shipps – Treasurer
Mike Arries – Secretary
Jim Belcher- Director

Also, present for the meeting were: Robert Ludwig & Tom Riley – Water Operators, Rex Emenegger – Grader Operator and Marsha Moreland – Administrator.  The meeting was called to order at 6:00 PM.

MINUTES:

A motion was made, moved and passed to approve the Minutes of August 3, 2016 regular meeting.

WATER REPORT:

The District has 5 years worth of meter replacements completed and with one more year to go.  Then all meters have been replaced.  Podlesnik’s meter was leaking and is now fixed.  His bill was adjusted.  Robert and Tom will be meeting with Larry & Lisa Malmood this evening on their meter that is leaking

Discussion followed on doing only a portion of the Road Improvement Project this fall.  The road impacts portion from the Water Distribution Project will be completed this year.  That amount is $39,520.95 of CWAPA Loan money and $55,000 Transfer from the Water Fund totaling $94520.95.  The roads will be ready for winter and reshaped.  In the spring, there will be Class 6 put on the roads and mag chloride.  There followed a discussion on the importance of crowning the roads which Rex does not agreed with.

Rex stated that he could save the District a ‘considerable’ amount of money if he did the roads instead of Bonds Construction.  Steve clarified that the Board is committed to using Bonds Construction now and in the spring for the road work. Rex does not want the bar ditches touched as they are now in good shape,

Robert informed Rex and the Board that he will be integrating Rex into the project when a contract for the work is complete.

Robert will organize a meeting between the Attorneys, La Plata Archuleta Water District, himself and Board members to develop an agreement with the Districts on ‘Emergency Service” for either District when needed from the 2” flushing hydrant at Ridge Place/CR 510. It will be two Districts working together to supply ‘emergency water service’ when needed.  There will be a ‘metered’ rate structure to go with it.  Robert will organize the meeting for in January.

Robert will be pulling and raising the fire hydrant at 127 Sundance Circle that is literally underground.  It is an old hydrant that has been there since the system was first put in.  David Shipps mentioned that he would like to see hydrant markers rather than ‘cones’ on the hydrants.  It is a matter of esthetics.  All agreed on having Rex purchase markers for all the hydrants and removing the orange cones.  (Cost is approximately $34/ea. for 25 hydrants, roughly $850.)

ADMINISTRATION:

1. Accounts Payable – Payables were reviewed by the Board and signed totaling $4,825.53.
2. Accounts Receivable – The A/R Listing was e-mail out to the Board prior to the meeting.
3. 2016 Budget – Those present discussed amending the 2016 Budget for the Road Improvement Project that was not known at the time the budget was adopted what those costs would be.

ROADS:

1. Orange Traffic Barrels –After a discussion it was decided by the Board to have the orange barrels removed from the roads for a period of time. Many residents feel they do not want to live in a ‘construction zone’ forever.  David Shipps and others feel the cones/barrels are unsightly and that the intent was to ‘slow down’ the traffic in the subdivision.  It has and now it is time to remove them for a period of time. They will be brought back at a later date.
2. Signs – There are still a few more to do.
3. The grader is ready for winter.
4. There is still one more day of mowing in the ROW /ditches and he will be spraying for weeds one more time.
5. Bruce Roberts on Pioneer Circle complained that the grader plowed rocks and landscaping from his property driveway entrance.  He was very upset when he called the office.  Robin spoke with him and agreed that the road had been widened a bit too much when Rex graded.  Robin did repair the damages and Rex was asked by the Board to not widen the roads so much in areas when he is grading.

NEW BUSINESS:

1. Melinda & Robb Carter’s Correspondence to the HOA and Metro. District Board and Floyd Smith – The Carters want to exclude their lot from the HOA and any Fees or Covenants.  They also want to petition to exclude their lot from the Metro. District .  However, they would still want water service, but no road fees.   The HOA Board did discuss at their meeting that they are not in favor of any such exclusion and that they suspect that the Carters are using the barn as a second residence.  The HOA will be enforcing the Covenants and did send a letter to the Carters asking them if the barn is being used as a second residence. Tracy Cross, HOA Attorney, stated that the Carters have not been clients of hers and said all costs related to any exclusion are the responsibility of the Carters.  The Metro. District board is supporting the HOA on Covenant enforcement and will pursue action if necessary thru the Metro. District on the second residence if that is the case.  All lots/taps in the District are single family taps.  Likewise, Bud Smith informed the Metro. Board that all costs associated with an exclusion are the responsibility of the Carters, if they choose to pursue the action.

There being no further discussion the meeting adjourned at 7:41 PM.

Michael Arries, Secretary