EL RANCHO FLORIDA METROPOLITAN DISTRICT
REGULAR MEETING – October 3, 2012
The El Rancho Florida Metropolitan District Board of Directors held their regular monthly meeting on October 3, 2012 at 6:00 PM at 755 E. Second Avenue, Suite 2A, Durango, Colorado. Those board members present at the meeting were:
Steve Swisher – President
Jack Wasserbach – Vice President
Robin Boucher – Director
Also present at the meeting were: Rick Johnson- San Juan Engineering, Marsha Moreland – Administrator to the Board and Robert Ludwig – Water Operator. The meeting was called to order at 6:00 PM by the President.
MINUTES:
A motion was made, moved and passed to approve the minutes for September 7, 2012 with corrections to the chlorine level.
WATER REPORT: (Monthly system update)
Robert Ludwig reported the compliance testing came in good for Trihalomethanes. He checked out Donna Edwards meter and found that she has a French drain that is purging every night. When the irrigation is on the drain is draining. He does not feel the meter was read prior to this past winter/fall.
Pre-filters are so important with the new system and will help to protect the compliance filters that are more costly.
Water produced in September was: 1,240,900 gallons
Water sold in September was: ( 1,133,406) “
Water loss for September was: 107,494 “
WATER SYSTEM IMPROVEMENTS;
Rick Johnson presented a handout on the bid tabulation as follows:
BONDS CONSTRUCTION $ 210,600
FOX FIRE CONSTRUCTION 248,950
TRC CONSTRUCTION 340,408
The Engineer’s price was estimated at $ 160,000 which was $50,000 less than the BONDS CONSTRUCTION bid, which was the lowest bidder. There followed a discussion on the concerns of the Board on construction being on schedule. Bonds stated that they will do the work on schedule, according to Rick Johnson. The pump station must be up and running on December 31st. The ‘unknowns’ cause the Board to move forward now. A vote on moving forward now was as follows by the BOD:
Steve – YES
Jack – YES
Robin – YES
A motion was made, moved and passed to approve the BONDS CONSTRUCTION bid for $210,600 with the appropriate ‘start’ date.
A motion was made, moved and passed to authorize Rick Johnson, San Juan Engineering, to sign all contract documents on behalf of the District for this project.
A motion was made, moved and passed on the approval of the Notice of Award for the Bond’s contract at $210,600.
A motion was made, moved and passed to approve the Notice to Proceed for 1 week from today and then a 45 day period to begin, November 25, 2012
DOLA APPLICATION: Nothing to report.
ADMINISTRATION:
- Marsha reviewed the A/R report with the BOD. No shut offs have been done for months now. Most people make an honest effort to keep on top of their water bills with the exception of Ferraro, Dahlstrom and Bank of America.
- Budget 2013 –Marsha reviewed briefly the budget numbers for 2013 and stated the 2012 Budget will need to be amended since the numbers were unknown for the Improvements Project until this meeting.
ACCOUNTS PAYABLE:
A motion was made, moved and passed approving the discussed payables. (See attached listing)
ROADS:
Robin reported that the water truck was finished and the repairs totaled $ 2,574.68. The grader is winter ready.
COMMON AREAS:
Marsha referred to the letter received from BP AMOCO that they were doing repairs to their line running thru the subdivision in UNIT II.
NEW BUSINESS:
Jeri Wolt’s letter regarding the responsibilities of the District with regard to damaged water lines of the property owner inside/outside of the home itself. The BOD discussed the issue and referred to the District’s policies whereby the District’s responsibilities end at the meter. The BOD suggested that the homeowner check with their insurance company on the need for such a policy.
There being no further discussion, the meeting was adjourned at 7:50 PM.
Tony Rocha, Secretary